Booking Secured
Booking Pending
Event Details
Date:
Venue:
Suite:
Pax:
Suite Opens:
Kick Off:
Main Meal Served:
Bar + Suite Closes:
16 August 2025
JHB | Ellis Park
SE 302
Strictly only 24 pax
15h00
17h10
Half Time
1 hour after final whistle
Event Details
Date:
Venue:
Suite:
Pax:
Suite Opens:
Kick Off:
Main Meal Served:
Bar + Suite Closes:
23 August 2025
CPT | DHL Stadium
TBC
17 pax
TBC
TBC
TBC
TBC
🎟️ Ticket Delivery
VIP Viewing Suite tickets are barcoded Wristbands which will scan you into the stadium turnstiles.
Communication regarding collection of Tickets will be shared in due course.
Please note SA Rugby handles all ticket printing and packaging and estimate time of collection is 1 – 2 weeks before the match
🎟️ Ticket Delivery
TBC
Important Notes:
-
No alcoholic drinks will be served to under 18’s and children are to be supervised by adults.
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Smoking is not permitted inside the stadium.
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Beverages are not permitted to leave the suites as per SAPS directive.
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No glasses or crockery are allowed outside the suite.
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Tickets cannot be re-printed if misplaced
📍 Suite Location & Access:
Enter via turnstiles, proceed up the SE Ramp, and enter Level 3, Suite SE 302.
📍 Suite Location & Access:
TBC
📍 Parking Map:
📍 Parking Map:
🚌 Shuttle
1) Shuttle quotes incoming
2) Shuttle parking permit in progress.
Important Notes:
-
Full menu is Halaal-friendly and accommodates vegetarians.
-
Additional special dietary requests (e.g., Kosher, vegan, specific allergies) must be ordered by Tuesday, 5 August, and will incur additional charges.
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Due to SA Rugby’s stand on the sustainability, all cutlery & crockery will be biodegradable. All Glassware, will be plastic glasses only
🍴 Food Menu:
ON ARRIVAL –SELECTION OF DRY SNACKS
Sliced Biltong
Dry wors batons
Salted Pretzels
Selection of Assorted Crisps
ARRIVAL SNACKS
Jalapeño coriander mayonnaise chicken tortilla pockets
Rare roast beef choux pastry buns served with cream fraiche and
micro greens.
Mini Vetkoek served bobotie filling and topped with Peach chutney.
Brie and toasted tomato and pesto tartlet (V)
MAIN MEAL
Tandoori barbeque lamb-set on a bed of parsley butter green beans
accompanied by beetroot and curry leaf Raita.
Spring chicken Ballotine with morel mushroom oregano and fresh
tomato set on maple syrup and thyme flowers sweet potato fritters
Escallop potatoes with infused chanterelle mushroom sauce (V)
Mushroom and Leek Arribiatta Penne (V)
SALAD SELECTION
Orange and cranberry jeweled couscous salad (V)
A tomato and green olive salad with a pine nut salsa with fresh
oregano leaves (V)
Creamy Greek, tomato and basil pesto, honey & mustard
vinaigrettes (V)
DESSERT
Mini Caramel and Vanilla Swiss rolls
Chocolate Lamingtons
Glazed mini doughnut balls stuffed with chocolate mousse
SOMETHING SAVOURY
Mixed cheese board with cheese straw selection served with Fig
preserve and sweet onion chutney.
🍷 Bar Menu:
BEERS & CIDERS
Castle Lager
Castle Lite
Carling Black Label
Corona Cero Non-Alcoholic
Flying Fish
Brutal Fruit Ruby
COLD DRINKS & MIXERS
Coke
Coke Zero
Appletiser
Grapetiser
Cappy Fruit Juice
SCHWEPPS -Lemonade
SCHWEPPS -Soda Water
SCHWEPPS -Tonic Water
SCHWEPPS -Dry Lemon
SCHWEPPS -Ginger Ale
Valpre Still Water
Valpre Sparkling Water
SPIRITS
Absolut Vodka
Tanqueray Gin
Captain Morgan Dark Rum
Captain Morgan Spiced Gold Rum
Johnnie Walker Black
Jameson
Klipdrift Premium Brandy
WINE
Louisvale Unwooded Chardonnay
Louisvale Suavignon Blanc
Louisvale Merlot
Louisvale Dominique
CORDIALS
Roses Lime
Roses Passion Fruit
🪴Suite Decor + Furniture
🪴Site Visit Photos
🪴Site Visit Videos
Invitation Design
To be designed by Vukile designer
Guest Management Update
Invitation + Guest list to be provided by Vukile
📢 Logistics & Communication
Given the strict capacity of 24 pax in the suite, I think it would be best to maximize your guest invitations and not include me as an onsite attendee (unless you feel it's absolutely necessary).
Instead, I’ll act as your dedicated virtual event concierge for the entire day. I'll be fully available via phone and WhatsApp to handle absolutely everything behind the scenes. Essentially, I'll ensure your guests' experience is flawless, and you can focus on being present and engaging with them personally, knowing I've got everything else covered.
To ensure a smooth and memorable event experience, please find the clearly defined roles below:
Onsite Event Host (Marijke?):
-
Act as the primary point of contact onsite
-
Welcome guests upon arrival
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Oversee onsite hospitality, ensuring guests' comfort
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Handle immediate, in-person guest interactions or requests
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Communicate directly with Jay for any urgent issues or questions that arise
Virtual Event Concierge (Jay):
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Available all day via phone/WhatsApp for instant support
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Guest support (directions, access, parking, last-minute questions)
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Troubleshooting any issues with the venue, vendors, or suite services
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Coordinating any emergency logistics or dietary escalations
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Managing communications between service providers and Vukile
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Being available for any guest-related needs relayed by Marijke or the Vukile team
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Coordinate any additional vendor logistics or emergency responses
This ensures Vukile's team is fully supported while guests receive a seamless, high-touch experience.
📷 Content Capture Plan
Due to guest capacity restrictions in the hospitality suites, a traditional event photographer will not be onsite.
Additionally, access to the suite is strictly limited to ticket holders only—no pre-event access or temporary entry for external media will be permitted.
With that in mind, I’ve adapted the content strategy to focus on creative, low-footprint methods to still capture meaningful moments.
🤳 1. Designated "Guestographer"
Who: A Vukile team member
Tools: Smartphone with high-quality camera (clip-on lens/light if needed)
Shot List Includes:
-
Guest arrivals & mingling
-
Rugby match atmosphere
-
Toasts or key moments
-
Candid smiles & group photos
-
VwJ will provide a simple shot list and guidance to help ensure high-quality content is captured in the moment, without disrupting the experience.
📷 2. Disposable Glam (Optional Add-on)
Idea: Place one or two Polaroid cameras in the suite with a note:
“Take a moment. Snap a memory. Leave one behind.”
These can be collected post-event and scanned into a digital keepsake or collage.
✅ Post-Event Output
Curated content from guestographer and Polaroids (edited if needed)
Private photo dropbox or gallery for internal use or guest sharing
Optional thank-you mailer with a visual highlight reel or best moments
While we won’t be able to capture pre-event or professional media due to access restrictions, this plan ensures we still gather authentic, engaging content that reflects the energy and elegance of the day.
🎁 Gifting:
